Opportunities, Bids & Openings

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Administrative Assistant – Sewer/Stormwater/Transfer

  • LOCATION:        DPW Administration – Lomar Park  
  • HOURS OF WORK:    8:00 A.M.   4:00 P.M. Monday   Friday 
  • SALARY RANGE:     $21.68 (Step 1) - $29.21 (Step 12) 

To apply please fill out an online employment form  , also email your resume to Joe Jordan (jjordan@town.pepperell.ma.us) or mail it to Joe Jordan, 1 main st., Pepperell MA, 01463.

Position Purpose:

The purpose of this position is to assist in coordinating all functions of the Department of Public Works, Wastewater/Stormwater/Transfer Station Divisions including professional secretarial, administrative, and accounting work product and services. The Administrative Assistant is responsible for improving the efficiency and effectiveness of all areas under his/her direction and control. 


Supervision received: Works under the direction of the Water and Sewer Superintendent. Receives instructions and suggestions for areas of assigned responsibility and special projects. Refers only unusual cases to the Superintendent. The position is subject to review and evaluation according to the Town’s personnel plan.

Supervision Given: None.

Job Environment:

Work is performed in an office environment with the majority of the work in a moderately noisy work environment, with constant interruptions. Work environment may involve exposure to wastewater/wastewater sludge, fumes, odors, and/or airborne particles.

Essential Functions:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logistical assignment to the position.)

•    Performs varied and responsible duties requiring a thorough knowledge of all Division functions and operations within the Department and the exercise of judgment and initiative in completing tasks, particularly in situations not clearly defined by precedent or established procedures.

•    Assists customers and general public by resolving questions regarding sewer connections, user fees, betterments and miscellaneous situations relating to the divisions under their control. Interactions with the public require courtesy and patience.

•    Interacts with Division Heads, other Town and DPW employees, vendors, contractors, and government officials by furnishing a variety of routine information and assistance and resolving minor problems and complaints.

•    Regularly operates office equipment, including but not limited to telephones, fax machines, computers, printers of all types, copiers, and other standard office machines.

•    Has access to department/customer confidential information that requires the application of appropriate judgment, discretion, and professional office protocols.

•    Dispatches calls and relays information regarding alarms, inspections, Dig Safe mark outs, and service requests to division personnel; answers the telephone, directs callers to other DPW Divisions as required. 

•    Processes all accounts payable invoices including assigning accounting codes and maintaining records of division expenditures, receipts and abatements. Prepares and tracks septage receipts and billing. 

•    Calculate and prepare payroll for the divisions; maintain personnel records relating to sick leave, over time, retirement, holiday leave, vacations, personal time, etc…

•    Assists the Superintendent and Chief Operator in submitting regulatory reports to the State and Federal Agencies.

•    Maintains and updates important division records requiring the careful recording, classification and compilation of information; posts and records information; updates data; checks sorts, records and files various materials. This may also include payroll and personnel records.

•    Coordinates and schedules annual mailing for Transfer Station sticker renewals.

•    Prepares minutes for Board of Public Works meetings as needed.

•    Opens and processes mail and distributes as necessary. 

•    Orders and maintains office supplies and materials for the divisions under their control, (Wastewater, Transfer and Stormwater)

•    Coordinates, prepares and issues sewer billings and monthly contractual invoices with the Town of Groton as part of the inter-municipal agreement.

•    Assists, as required, with water and sewer bills from meter readings, noting irregularities during a review of bills. 

•    Other duties as assigned.

Recommended Minimum Qualifications:

Education, Training, and Experience:

High School Diploma, Associates Degree in Accounting or Business desirable; Three years’ experience in clerical, secretarial and accounting field with municipal experience. Associates Degree may be substituted for two years of experience.

Knowledge, Ability, and Skills:

Knowledge and Skills: Thorough knowledge of general office procedures, practices and terminology. Complete knowledge of the use of office and data processing equipment; Basic knowledge of bookkeeping techniques. General knowledge of local government and its operations is helpful. Familiarity with pertinent federal, state and local laws relating to the Division operation is preferred. Proficient in the use of MS Office and its components; Working knowledge of the UMS billing system, Harpers Payroll systems and ADMINS accounting systems.

Ability: Ability to organize time, work independently and accomplish tasks despite frequent interruptions. Maintain detailed statistics, records, and clerical records. Maintain confidential records and documents. Compose and type correspondence and proofread reports. Communicate effectively and tactfully with public, co-workers, other employees, departments, officials and other agencies. 

(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)

Outreach Position – Council on Aging

The Pepperell Council on Aging is seeking applicants for a 19- hour work week position as Outreach Coordinator.   Under the Direction of the Council on Aging Director, the Outreach Coordinator performs administrative, technical and professional work in planning, coordinating and implementing social services for the aging population in the Pepperell community.  Ideal candidates will have strong organization skills, be able to multi-task and have experience with promoting and maintaining programs or activities. Candidate must enjoy working with seniors.  Experience and/or degree in Human Services field a plus as well as any experience helping senior populations.  

The pay range for this position is not to exceed $19.18 to $23.34.  For a more detailed job description go here.

Resumes and Cover Letter to COA Director, ATTN COA Outreach Posting, One Main Street, Pepperell MA 01463 or electronically to coa@town.pepperell.ma Subject Line:  COA Outreach Posting

EEO Employer.

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Public Safety Dispatcher

  • Type: Full Time
  • Posted Date: 26 July, 2019
  • Deadline to Apply: Open Until Filled

The Town of Pepperell is seeking qualified candidates for the position of 911 Public Safety Dispatcher. Duties include but not limited to, answering 911 calls and performing EMD as required, general call taking duties, dispatch via radio for Police, Fire, EMS, and local DPW agencies, detailed and accurate logging in CAD. Candidates must have good interpersonal and communications skills. 

Pay scale: $19.11-$25.76 per hour plus shift differential, depending on qualifications and experience, with pension and benefits under Middlesex County retirement. To apply fill out an online employment form  and also send a resume to: David Stairs, Communications Director, Town of Pepperell, P.O. Box 259 Pepperell, MA 01463 or email at dstairs@town.pepperell.ma.us the Town of Pepperell is an EOE.

Firefighter/Paramedic - Full-time

Click here to view this job posting in PDF form.

The Town of Pepperell is currently seeking a qualified candidate for the full-time position of Firefighter/Paramedic or Paramedic who will successfully complete the MA Fulltime Recruit Academy within 18 months of hiring.  Duties to include, but not limited to, responding to fire and ambulance calls, providing emergency medical care to the sick and injured. Attend trainings as required. May perform related general office work. HS education and minimum two years of experience as a Paramedic, college level coursework highly desirable; or an equivalent combination of education and experience; possession of a valid motor vehicle operator’s license; certification as Paramedic by the Massachusetts Office of Emergency Medical Services and Central Mass. EMS, certification/acknowledgement by Regional Medical Director, and Massachusetts State Certified Firefighter I and Firefighter II (or equivalent) preferred. Pay range is $23.58 to $28.51 per hour, DOQ. Complete job description available in the Personnel Office.

Pepperell is a picturesque small New England town situated in north central Massachusetts approximately 40 miles west of Boston and less than 10 miles south of Nashua NH.  Population is 11,705, land area is 22.99 Sq. miles.  Pepperell Fire & EMS is a combination department running ALS with a fulltime Chief and five fulltime firefighter/paramedics, daytime per diem position and a very active call force.

Resumes and cover letter to Fire Chief, ATTN: FF/Paramedic Posting, One Main Street, Pepperell, MA 01463.  Or electronically fire@town.pepperell.ma.us  Subject line: FF/Paramedic Posting. 

Position will remain open until filled, Priority Resume review will begin on August 9th at 4pm.  EEO Employer.


  • LOCATION: DPW Highway Division
  • HOURS OF WORK: 7:00 A.M.   3:30 P.M. Monday   Friday
  • SALARY RANGE: $20.99 (Step 1) - $25.91 (Step 6) – Grade 4

The responsibilities, functions and duties listed below are illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.  

General Statement of Duties:

Performs skilled manual work in operating heavy equipment for construction, maintenance and repair projects for Highway Department. Operates specialized heavy equipment, such as back hoe, loader, dump truck, jetter, basin cleaner, street sweeper, and other public works vehicles.  Operates electric and power tools, hand tools, and related tools and equipment. Performs similar, incidental or related work as required, directed or as situation dictates.


Works under the general supervision of the Highway Foreman receiving general directions. The position is subject to review and evaluation according to the AFSCME Local #1703 CBA.

Job Environment:

Majority of work is performed outdoors at which time the employee may be exposed to weather extremes of hot and cold temperatures and inclement weather.  The employee is subject to the hazards associated with working around construction sites. Employee may be required to work on weekends and may be contacted at any time to respond to important situations and emergencies.  

Entrance Requirements:

High School graduation plus four years’ experience in experience in operating heavy and specialized equipment; or any equivalent combination of education and experience

Possession of a valid Class B CDL.

Possession of a valid Class 2B Hyd. license.

Physical Requirements:

Heavy physical effort is generally required to perform functions which involve frequent lifting more than 60 pounds. Employee is required to operate equipment for long periods of time during all types of weather conditions.  

Closing Date:        until filled       


Submit Job Bid/Application to:        

Kenneth Kalinowski, DPW Director   


Town of Pepperell

1 Main Street, 

Pepperell, MA 01463

(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)

Town Opportunities

Boards Members Term Vacancies
Agricultural Advisory Board 5 3 Years 0
**Assessors, Board of  3 3 Years 0
**Council on Aging 7 3 Years 1
**Health, Board of 3 3 Years 0
**Housing Authority 5 5 Years 1
**Lawrence Library, Board of Trustees 6 3 Years 0
North Middlesex  Council of Governments 3   0
**Planning Board 6 5 Years 0
**Public Works 5 3 Years 1
Registrars 3 3 Years 0
Retirement Board      
**Selectmen 3 3 Years 0
Trustees of the Brooks Education and Entertainment Fund 3 3 Years 0
Zoning Board of Appeals 5 2/3 Years 1
Committees Members Term Vacancies
Affordable Housing 7 1 Year 0
By-Law Review 7   7
Cable TV Advisory  5 1 Year 0
Capital Program 5 1 Year 0
Cultural Council 6 3 Years 0
Economic Development Advisory 8 1 Year 3
Emergency Planning 9 1 Year 0
Finance  5 2 Years 0
Information Systems Technology 7 1 Year 1
Light, Air, and Noise By-Law 13 Temporary 0
Master Plan 21   0
**Nashoba Valley Technical High School 4 3 Years 0
**North Middlesex Regional School District 3 3 Years 0
Peter Fitzpatrick Feasibility 9 Temporary 0
Radio Amateur Civil Emergency Services  6 1 Year 0
Town Forest 3 1 Year 1
Vietnam Memorial and Honor Roll 3 1 Year 0
Commissions Members Term Vacancies
Charter Review 9   0
Conservation 7 3 Years 0
Disabilities 2 3 Years 2
Historical 5 3 Years 0
3 3 Years 0